Associate Provost for Enrollment & Retention Management

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.

Descriptive Title: Associate Provost for Enrollment & Retention Management

REF#: WC-S-8038-13-07-S

Budget Title: Associate Provost

State Professional Position

Department: Provost Office

State Line#: 38399

Grade: M/C

Campus: Stony Brook West Campus/HSC

Salary: Commensurate with Experience

Required Qualifications: Master's Degree. A successful record of at least five years of full time experience with increasing administrative responsibility in Enrollment Services at a college or university. Possess excellent leadership and management skills. Ability to effectively communicate with and lead individuals of diverse backgrounds and perspectives.

Preferred Qualifications: Ph.D. or Ed.D. Additional years of a successful record of increasing administrative responsibility in Enrollment Services at a college or university. Experience in a large university setting. Experience at an AAU or large public research university.

Brief Description of Duties: The Associate Provost for Enrollment and Retention Management is responsible for oversight and management of the offices of Undergraduate Admissions, Scholarship and Financial Aid and Registrar. S/he is responsible for the management of departmental budgets of over $7 million. S/he is responsible for the planning process for the Enrollment and Retention Division, which details short and long range strategies and priorities for the division, incorporating input from the appropriate segments of the University. The incumbent will develop and recommend policies and approve procedures necessary for the division and departments to function in an efficient and effective way. The selected candidate will:

  • Be responsible for oversight and management of the offices of Undergraduate Admissions Scholarship and Financial Aid; Registrar. Ensures the development of long range planning for all units mentioned above. Understand the economic trends, trends in student interest and market place demand, as well as trends in student aid and pricing.
  • Provide leadership and direction in formulating and executing campus recruitment and enrollment efforts for all levels of undergraduate enrollment. Establish institution's market presence, through marketing and publications, developing financial aid leveraging strategies, etc. Develop effective recruitment strategies in the areas of Admission, Financial Aid and Scholarship and Registrar. Utilization of information systems (ex: Analysis and synthesis of contemporary data, electronic media, etc.) S/he must develop new ways to improve university services and outreach in an imaginative and/or creative way in the promoting the University's program, domestically and internationally.
  • Serve as member of the Provost's Advisory Council and collaborate with the Academic Deans and other senior administrators in the goal of attracting outstanding undergraduate students, to be part of our research university mission, and ensuring the success of all of our students.
  • Represent University as called upon in SUNY-wide recruitment or enrollment activities or discussions, and in professional organizations; such as SUNY CEM.
  • Develop and maintain liaison with all University and non-University entities that are important to a successful programmatic effort in Enrollment Management. This includes academic deans and chairs, high school and community college personnel, as well as community related individuals.
  • Lead and manage the Dean of Admissions, Director of Financial Aid and Scholarship, Registrar. Oversee the overall supervision, training and evaluation of staff members. Formulate goals and objectives, organize the resources to accomplish them. Evaluate and assess the departments' annual plans and outcomes.
  • Establish and monitors staff functions, including budgeting, personnel management, and space management for the Admissions, Financial Aid, and Registrar units.
  • Provide information to help shape new programs from the perspective of the potential student.
  • Interact with Academic Deans to develop enrollment targets as well as information needed to shape the class.
  • Participate with the Undergraduate Program Directors to help formulate new admissions information.
  • Work with campus constituencies to explore enrollment opportunities that would benefit the University.
  • Participate in the on going efforts of the Course Availability Committee, Academic Success Team and chairing Senior Enrollment Planning Committee.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Occasional travel to conferences and special events may be required.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Darschay Harris
Provost Office
407 Administration Building
Stony Brook University
Stony Brook, NY 11794-1401
Fax#: (631) 632-7112