Rights & Permissions
Special Collections reproduces material upon request to the extent that physical condition
and copyright permits. All requests require completion of a registration form.
Researchers who plan the eventual publication of their work should inquire as to restrictions on publication before beginning their research.
Please note that no more than 10% of a collection will be reproduced. For large collections,
a maximum of 300 copies will be reproduced.
Requests may be denied because of the fragility of the material, potential damage to the item, restrictions imposed by the donor, or other factors.
The department is not able to fulfill reproduction requests for audio/visual materials and microforms. These materials, with advance notice, can be consulted on-site for research purposes.
- Stony Brook University Libraries adhere to the Copyright Law of the United States
and reserve the right to refuse or accept a copying or scanning request.
- Special Collections and University Archives will consider requests for limited photoduplication
of material when such duplication can be done without injury to the material and/or
does not violate copyright or donor restrictions. A photocopy or digital image may not be further reproduced. Supplying a copy or digital image is not an authorization to
- The Copyright Law of the United States (Title 17, U.S. Code) governs the making of
photocopies or reproductions of copyrighted materials. Under certain conditions specified
in the law, libraries and archives are authorized to furnish a photocopy or other
reproduction. One of these specified conditions is that the photocopy or reproduction
is not to be "used for any purpose other than private study, scholarship, or research."
If a user makes a request for, or later uses, a photocopy or reproduction for purposes
in excess of "fair use," that user may be liable for copyright infringement. This
institution reserves the right to refuse a copying order, if in its judgment, fulfillment
of the order would involve violation of copyright law.
- Stony Brook University Libraries' consent as the physical owner of the materials accessed
does not address copyright issues that may affect publication rights. It is the sole
responsibility of the user of Special Collections and University Archives materials
to investigate the copyright status of any given work and to seek and obtain permission
where needed prior to an distribution or publication.
- Researchers who plan the eventual publication of their work should inquire as to restrictions
on publication before beginning their research. Where Stony Brook University does
not hold copyright interests, permission to publish must be obtained from the holder
of the copyright interests.
- In granting permission to publish, the University does not surrender its own right
thereafter to publish any of the materials from its collections, nor does it grant
permission for more than one-time use.
- When citing documents, researchers should credit Special Collections and University
Archives as the custodian of the collection. The following is a citation is suggested:
"Name of collection, box and folder number (if applicable), Special Collections and
University Archives, Stony Brook University Libraries."
Websites for Additional Information
Copyright and Unpublished Material from the Society of American Archivists
Stony Brook University: The Teach Act: Fair Use and Copyright Protection of Digital
"Title 17, Chapter 1 of the U.S. Code: Subject Matter and Scope of Copyright" by Cornell University Law School
United States Copyright Office
WATCH: a database of copyright contacts for writers, artists, and prominent figures in other creative fields by the Harry Ransom Center and the University of Reading Library