Support Special Collections
Special Collections of the University Libraries support the teaching and research
missions of Stony Brook University. Your generosity allows the university to nurture
academic achievement among our students and faculty, encourage excellence in research
and public service, and excel with integrity in all our endeavors.
Every gift matters. Your gift may be designated for current use or placed into an endowed fund. You can trust that your gift will be used most effectively and in a manner consistent with your wishes.
The Stony Brook Foundation, a separately governed, 501(c)(3) charitable organization, exists to accept and manage private contributions for the benefit of Stony Brook University, including the University Libraries.
Gifts may be made through an outright contribution of cash, securities, real estate or other real or personal property, as well as through estate gifts such as bequests and trusts and life income gifts such as charitable gift annuities and charitable remainder trusts. We also welcome your pledge. Pledges of more than $5,000 may be fulfilled over a multi-year period (up to five years).
Private donors and organizations may provide funding to establish collection endowments, support the acquisition of new collections, and sponsor student assistant
positions. New opportunities include the naming of the gallery entrance to Special Collections and University Archives and the department's main reading room.
Endowments are often referred to as the "gifts that keep on giving." Endowments are perpetual and give donors the opportunity to support multiple generations of students and faculty, thereby making a lasting impact on Stony Brook.
Endowments are permanently invested by the Stony Brook Foundation, and a portion of the income generated by that investment is used for the purpose you wish to support, such as undergraduate scholarships, graduate fellowships, supplemental salary support for faculty, research, libraries, lectureships, specific programs, discretionary use, or other purposes. Another portion of the income is reinvested each year, enabling the endowment principal to grow, maintain its "spending power" against inflation, and provide a permanent stream of income over time. The principal is never spent and remains intact.
An endowment can create a wonderful and permanent legacy for you or serve as a thoughtful and lasting tribute to a loved one, friend, colleague, or favorite professor. A gift to create a new endowment may be made in the form of a multi-year pledge, with gift payments made over a period of up to five (5) years.
The most popular and enduring planned gift is a simple charitable bequest. Bequests are popular because they give you the opportunity to leave a lasting legacy. When you make a charitable bequest, you retain full use of your property during life, so there is no disruption of your lifestyle and no immediate out-of-pocket cost.
To make a bequest, simply direct that part of your estate passes directly to your favorite charities. Since a charitable bequest can take many forms, you have remarkable flexibility in how you make this designation. For example, you can leave...
- a specific asset
- a specific sum of money
- a percentage of your estate
- or what remains of your estate after you have provided for all of your other beneficiaries.
You can also designate exactly how you want your bequest to be put to use. Or you can provide an unrestricted bequest that can be used whenever and wherever it is needed most. Most importantly, you can change your bequest whenever you choose which means you remain in complete control of the planning process.
Gifts-in-kind will be accepted and added to the collection only if they are in conformity with the University Libraries' collection development strategy and do not exhibit preservation concerns or hazards (e.g., mold, dampness, or insect damage). Examples of the types of material collected and preserved are: manuscripts; books; maps and atlases; photographs; letters; diaries; speeches and lectures; memoirs; scrapbooks and albums; business records; and audio and video recordings.
A gift agreement, referred to as a "deed of gift," is a legal document that transfers
physical ownership of a collection to the Stony Brook Foundation and/or the University
If the libraries accept a gift-in-kind, donors may seek valuations from independent, accredited appraisers prior to physical transfer of the item(s). Material must then be accepted by the university within 60 days of the appraisal. Donors are strongly encouraged to consult with their attorneys and/or tax preparers prior to making donations. Helpful documents include the IRS publication "Determining the Value of Donated Property" and IRS form 8283. Independent appraisers may be identified by consulting the following websites:
Additional information about donating personal papers or organizational records to a repository can be consulted on the website of the Society of American Archivists: