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Admissions Frequently Asked Questions

**No application documents will be returned to the applicant or sent to other institutions. We recommend that you request copies for your own records.**

Additional Supporting Documentation Personal Statement & Resume

BEFORE APPLYING

I want to meet with an advisor for the Nursing program
Unfortunately, due to the number of applicants, the School of Nursing does not schedule individual appointments.  We recommend attending an information session, which is offered by the School of Nursing on a monthly basis.  No registration is required.  Students are encouraged to bring unofficial transcripts for review.  For more information, please visit the School of Nursing
I am having trouble logging into my application
Please use the Forgot PIN or password option on the log in page to change your password altogether. 
How do I find out if my courses are transferable to the School of Nursing?
Please email our office with a course description including the name of the institution and number of credits.  We will forward the information to the School of Nursing for a response.  
How do I apply to multiple programs? Do I need to complete separate applications/provide additional documents for multiple programs?
 Please submit a new application by creating a new account with new PIN and password.  Should you receive a "Duplicate Account Warning," please click on "continue & create new account."  All new supporting documents will be needed.  
I applied last year and was not accepted. Can I apply again this year? Do I need to resubmit letters of recommendation and transcripts?
A new application is needed.  Please create a new account, PIN and password.  Should you receive a "Duplicate Account Warning," please click on "continue & create new account." All new supporting documents, including transcripts, recommendations and application fee will be needed. 
I am unable to select the term and I cannot proceed with the application.
If you cannot select the term, the deadline for the program has already passed.  
Did you receive my transcript? (prior to submitting application).
We are unable to check the status of supporting documentation prior to applications being submitted.  
How can I apply for an application fee waiver?
Please visit our Fee Waiver webpage for information on criteria and application process.   

Supporting documentation - resume and personal statements

I submitted my application with the wrong version of my personal statement.
If your application has already been submitted, you cannot alter your essay.  However, you may email your new essay to our office.  We will add it to your hard copy file noting the more recent version 
The resume I submitted with my application is no longer up to date. How can I submit a revised copy?
If your application has already been submitted, you cannot alter your resume.  However, you may email your new resume to  our office .  We will add it to your hard copy file noting the more recent version 

 Transcripts

My transcripts files are too large, I'm not sure what to do.
Please visit our Uploading Transcripts page for troubleshooting information.  
I cannot find my school codes.
We recommend entering only part of the school name in the look up.  For example, if the school's name is Stony Brook University, enter only "stony" in the school name field and click search (leaving country and state blank).  
The school code is not a mandatory field for submitting your application.  If you are still having trouble finding your school, it is acceptable to write the full name in the "name of institution" field on the educational history page.  
Where do I send my official transcripts?

Office of Student Services Stony Brook University

Level 2, Room 271, HST

Stony Brook, NY 11794-8276

**Please note, the School of Nursing requires all supporting documentation to be uploaded to the online application.  Official transcripts are due upon admission.  

Have you received my transcript?

If application has been submitted:

Please check SOLAR for this information.  

If you have check SOLAR and the transcript is still not listed as received:

if they were sent less than two weeks ago, they may still be in transit.  Please let us know if your transcripts are under another name and double check transcripts where sent to the correct address listed in the question above.   (See proceeding question if not)  

If application has not been submitted: 

You must submit your application in order to check for document receipt.  Upon submission of your application, instructions will be emailed to you regarding how to check for receipt of your documents using our online system (SOLAR).  Please allow one week for creation of your application file and update of your SOLAR document summary.  Applicants are not penalized for any document processing delay

If application submitted under two weeks ago: 

Please allow 7-10 days for full update of SOLAR.  We appreciate your patience. 

THE ADMISSIONS COMMITTEE WILL NOT REVIEW FAXED TRANSCRIPTS.  

Help, I have sent my transcript to a different address on campus/Albany! Now what?

Please contact our office immediately.  We may be able to retrieve the transcript.  

I already submitted my application but would like to upload a more recent version of my transcript including grades for courses I just completed. How do I do this?

Please attach unofficial copies in an email to our office to be added to your hard copy file.  

I attended College X and then graduated from Stony Brook. Do I still ned to submit transcripts from College X even though it should be under my records?

Undergraduate Admissions no longer has record of the transcript.  Please do send a copy to the Office of Student Services, or upload it into your application.  

SOLAR lists a missing transcript from a college I never attended or only received credit from while attending high school.

Transcripts are required from all institutions attended, including institutions that granted college credit while you attended high school, regardless if they appear as transfer credit on another transcript.  If you truly did not attend the institution, please contact our office.  

SOLAR lists a missing transcript from a college I attended but the courses are irrelevant to my intended major.

Transcripts are required from all institutions attended, including those that granted credit for courses not relevant to your intended program.  

Letters of Recommendation

How do I check the status of recommendations prior to submitting my application?
You may check the status of your recommendations at any time using the first page of your application.  All recommendations noted as “Submitted” have been/will be added to your application upon submission.
I need to modify a recommender.
You may go back into your application's Recommendation section and add and delete any recommenders you like, regardless of submission.  
My recommender says he/she did not receive a request to submit a letter.
We recommend advising your recommender to check their spam folder,(in the event it got caught there), and confirming their email address.  Once you have done so, if you wish to re-send the request, or enter a different email address, you may go back into your application's Recommendation section and do so.  To re-send the request, click on the "re-send" link next to the specific recommenders name.  
The recommendations I have received are already written and are on paper can the sealed envelope be mailed to the school, instead of having an email sent to the recommenders for them to rewrite it again?

The School of Nursing does not accept paper recommendations.  You may have the recommender send in a hard copy but will still be responsible for finding another online recommender, (or your application will be incomplete).  We do not provide delivery confirmation of hard copy recommendations, so we suggest that the recommender provide you with the recommendation in a sealed envelope.  Please use delivery confirmation or tracking umber when mailing it to the Office of Student Services.  

Should I wait until my recommenders complete the form in order to submit?
You do not have to wait for submission of recommendations in order to submit your application.  You may also add recommenders to your application at any time, regardless of submission. 
Please change my recommender/recommender’s email address(es).

Changes to the Recommendation Provider List must be done through the application using your PIN and password.  You have the ability to edit the Recommendations section at any time, regardless of submission.  The system allows you to "add" or "delete" recommenders, change email addresses or "re-send" the information.  You may also want to remind your recommenders not to delete or spam any emails from Stony Brook.

Please resend the information to my recommender.

Recommenders can only be notified of your request through your application.  You have the ability to re-send information to your recommenders at any time, regardless of submission of your application. Please use your PIN and password to enter your application and click on "Recommendations and " "recommendation provider list" to re-send the information.

After Submission

SOLAR lists an incorrect date that I submitted my application
The date for your application only reflects when it was processed; the Admissions Committee does not examine SOLAR and will have your actual submission dates and all recommendations submitted for your application
I cannot get into SOLAR
The problem is most likely your password.  Please click on either the “To Report Problems” or “SOLAR Password Help” option on the SOLAR main page to have your password changed.
I submitted <blank> and it still does not appear on SOLAR.

Please allow up to two weeks for full update of SOLAR.  We appreciate your patience.   

How will I be notified of my admissions decision?

You will receive notification by email.  Please add our email address to your contact list in order to avoid messages getting caught in spam.    

  

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