SAP For Undergraduates
In order to remain eligible to receive federal financial aid, students must continue to meet Satisfactory Academic Progress guidelines, including:
- Maintaining a cumulative GPA of 2.0
- Receiving a passing grade in 67% of credits attempted (Pace)
- Completing their program within the Maximum Time Frame of 150% of the published length of the program.
What does the University monitor?
- Cumulative Grade Point Average:
- Students must maintain a minimum cumulative GPA of 2.0.
- Click here for GPA Calculator
- Pace: Students must earn 67% of the credits they attempt. This is monitored on a cumulative basis. The completion rate is calculated at the end of each semester by dividing the number of credits earned by the number of credits attempted. Additionally students who enroll in a semester and fail to earn any credits in the semester will be found to be failing pace requirements, even if they are passing the 67% pace requirement.
- Maximum Time Frame: Students are no longer eligible to receive federal financial aid once they have attempted
150% of the credits required to complete their degree. A 120 credit program must be
completed by the time a student has attempted 180 credits:
- Click here for the Maximum Time Frame Worksheet
- 120 X 1.5 (150%) = 180
|Maximum Time Frame Limits - 150% of Credits Required|
|West Campus Programs|
|Degree||Maximum Allowed Attempted Credits|
|Bachelor of Arts||180|
|Bachelor of Science||180|
|Bachelor of Engineering||192|
|Second Baccalaureate Program||240|
|Health Sciences Center Programs|
|BS/MS Adult Health Nursing||192|
|BS/MS Child Health||192|
|BS/MS Neonatal Health||192|
|BS/MS Perinatal Women Health||192|
|BS/MS Psychiatric/Mental Health||192|
|BSHS/MSOT Health Science||184.5|
|Clinical Laboratory Sciences||228|
|Nursing Accelerated One Year||189|
|Nursing Basic Two Year||192|
|Registered Nurse PT||192|
If you do not meet the minimum guidelines, you will lose your federal eligibility. Federal Financial Aid programs that require students to meet SAP include:
- Federal Pell Grants
- Federal SEOG Grants
- Federal Direct Stafford Loan
- Federal Perkins Loan
- Federal Work Study
- Federal Direct Parent PLUS Loan
If a student is failing to meet the FedSAP pace or GPA requirements, he/she will first receive a Warning. A Warning status allows students to receive federal aid for the semester, and he/she should use this semester to return their academic record to within compliance.
Students who are still not meeting SAP requirements after their Warning semester, or those who have exceeded the maximum time frame, will be notified that they are ineligible to receive federal financial aid.
Students will have their financial aid eligibility automatically restored in a future term once they meet all of the FedSAP guidelines.
Students who are notified that they are ineligible may submit an appeal form along with:
- An explanation as to why the student failed to meet SAP requirements (students must establish that their failure to meet SAP guidelines were a result of external circumstances beyond their control)
- An explanation as to what has changed that will allow the students to meet SAP requirements moving forward
- An academic plan that will define how long it will take the student to restore their academic record to a point where they meet the SAP requirements
If the appeal is granted, the student will be either be placed on Probation or on an Academic Plan:
- Financial Aid Probation - Financial aid eligibility is reinstated for one term only and SAP requirements must be met at the end of the term or financial aid eligibility will be suspended
- Academic Plan - Financial aid eligibility is reinstated and monitored on a term by term basis to ensure students are meeting the specific terms as outlined in the appeal submitted by the student
If the appeal is denied, the student remains ineligible to receive federal financial aid until they meet all of the FedSAP guidelines.
Students may submit an additional appeal if they have completed at least one additional term of attendance at Stony Brook University and their academic record indicates that the student successfully completed and passed all classes for which they were enrolled.
Students whose petition was denied because they had exceeded the maximum allowable attempted credits cannot submit an additional appeal.