Faculty and Staff Participation


Faculty Participation

Faculty participation during Commencement creates a meaningful atmosphere for our graduates and their families. All faculty are invited to participate in the academic ceremony and are asked to RSVP. Please note that any faculty interested in walking in the academic procession or serving as a marshal must wear academic attire. faculty


How to RSVP

 If you would like to participate in the ceremony, please complete the Faculty Participation RSVP Form.

How to Order Online:


If this website was used previously, your information is saved in the data base. All you need to do is enter your name, make sure the information is up-to-date, and submit your order.

The following numbers are to be used by Stony Brook University Faculty (if your department reports to the Provost)

Customer Number: 31003853000
Order Number: 3852904

The website closes on TBD. Orders may be placed by filling out the form below and returning it to by TBD. Please note, personal specifications and availability are not guaranteed for manual orders.

Faculty Cap and Gown Order Form 

Delivery & Returns:

Ordered cap and gowns will be available for pick up at Shop Red West on  TBD through TBDAll rentals should be returned to Shop Red West promptly after the Commencement Ceremonies.

For additional information, contact the Shop Red West (Melville Library Plaza) at (631) 632-4890 or (631) 632-4500 or email

Day of Commencement Instructions

Coming soon!


Staff Participation

Come celebrate with our candidates and show your support by volunteering. Our volunteers are vital to ensure that all Commencement activities run smoothly and successfully.  If you would like to be a part of the commencement activities, please complete the December Commencement Volunteer Form or email

Here is a list of the volunteer posts available for our Commencement Ceremony:

    • Ticket Distribution: (prior to the day of the ceremony)
    • Stadium Set-Up: Assist in stadium set-up, i.e. programs, seating (prior and same day set-up)
    • Information Tent/Volunteer Check-In: Assist by offering helpful event details, address ticket issues, lost & found. Also manage check-in of all volunteers.
    • Greeters: Meet candidates and guests as they enter the stadium concourse and direct them to specific areas.
    • Ticket Collectors: Positioned at stadium gate collecting tickets from guests.
    • Program Distribution: Positioned inside stadium gates distributing programs to guests as they enter LaValle Stadium.
    • Ushers - Stadium Seating: Direct guests to seating, keep stairs clear, give general information, i.e. restrooms, concessions.
    • Ushers - Accessible Seating/Accommodations: Assist guests with disabilities or physical limitations to seating. i.e. wheelchair, walkers.
    • Ushers - Reserved Seating: Direct special guests to reserved area.
    • Candidate Assembly: Assist with regalia dressing & coordinating line up of candidates for processional/recessional.
    • Candidate Marshal(s): Oversee Candidate Assembly, manage processional/recessional.
    • Faculty/Doctoral Candidate Assembly: Assist with regalia, coordinating line up of Doctoral Candidates and faculty for processional/recessional.
    • Candidate Usher (Special Accommodations): Special assignment for assistance with a candidate with special needs, i.e. wheelchair, crutches, etc.


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