The information below applies to students in the College of Arts and Sciences, College of Business, School of Journalism, and School of Marine and Atmospheric Sciences
Examples of Academic Appeals
Students may appeal the following decisions:
- Committee on Academic Standing and Appeals (CASA) Petition Denial
- Academic Dismissal
- Academic Judiciary Decision
Guidelines for Submitting an Academic Appeal Request
- Appeal requests must be submitted within seven (7) business days of the initial communication of the decision to Dr. Richard Gatteau, Assistant Provost, via e-mail to Academic_Appeals @notes.cc.sunysb.edu, using a Stony Brook e-mail address.
- Please include your name, Stony Brook ID Number, Stony Brook e-mail address, phone number, and preferred mailing address in your communication.
- Include a typed, well-written statement (either as e-mail text or an attachment) noting the specific request and reason for the request. Also include any relevant documentation, which should be scanned and submitted as attachments to your e-mail.
- Please include the following specific information relevant to your request:
- CASA Petition Appeal: Provide new, relevant documentation and/or information not previously reviewed by the committee. Note that depending upon the request, there may not be any additional documentation (i.e., the situation or issue may not be documentable other than what is written in the student’s statement).
- CASA Petition Appeal for Academic Reinstatement from Suspension: Include the following in your request:
Typed, well-written letter: Identify past obstacles to your academic progress, how these obstacles have been resolved, and reasonable evidence for strong future performance. Include specific strategies to improve your academic performance, such as; how you will ensure you have adequate study time, how you will maintain sustained focus, and how you will utilize campus resources to improve your grade point average.
Major checklist: Speak with your major department advisor to determine and complete a major checklist, clearly indicating what major requirements are remaining. Create a scanned copy of this major checklist to include with your request.
Academic plan: Utilizing your degree progress report on SOLAR, provide a list of outstanding DEC and skill courses as well as total upper division and degree credits remaining. Include an academic plan (sample schedule) of coursework for the following two semesters. Include course name, credits per class, and how each class applies to your degree (i.e., major or DEC class). Use this template: http://studentaffairs.stonybrook.edu/apac/docs/PlanningGrid-60111.pdf , and create a scanned copy to include with your request.
GPA Calculation: Utilizing your degree progress report on SOLAR, complete the future grade point average calculator on the Academic & Pre-Professional Advising Center’s website. http://studentaffairs.stonybrook.edu/apac/gpa_calculator.shtml. Using a realistic grade (i.e., 3.0 or B average in future coursework), determine how many credits you would need to earn in order to achieve a 2.0 cumulative GPA. Create a scanned copy of this future GPA calculation to include with your request.
Relevant documentation and letters of support: Include letters of support relevant to your request. Examples may include a letter from a faculty member who has taught you and supports your request, or a letter from a counselor or physician that documents family, health, or medical issues that have been resolved or are currently being addressed, create a scanned copy of each letter to include with your request.
c. Conditional Reinstatement from Dismissal: in addition to the requirements noted in section “b” above, provide evidence of academic progress and imminent promise of earning your degree.
d. Academic Judiciary Appeal: Provide new documentation and/or evidence of procedural error in the hearing.
You will receive an e-mail confirmation of the request, and should expect to receive an answer within seven (7) business days, unless more information is needed to make an informed decision. Should Dr. Gatteau need to meet or speak with you about your request in more detail, he will send you a follow-up-e-mail to schedule an appointment. Appointments may only be scheduled after written requests are reviewed.
For more information about academic appeals, please contact Ms. Wanda Moore at (631) 632-7081 or firstname.lastname@example.org.
If the academic appeal is denied by the Assistant Provost, the student may appeal that decision ONLY when new documentation is provided or evidence of procedural error can be produced. Students have a maximum of seven (7) business days (beginning from the date the original decision was communicated), to appeal a decision. Appeals should be addressed to: Dr. Charles Robbins Vice Provost for Undergraduate Education, c/o Nadine Greenstein at Nadine.email@example.com. Such appeals should include the original request as well as the new documentation and/or evidence of procedural error.
If the academic appeal is denied by the Vice Provost for Undergraduate Education, the student many appeal that decision ONLY when new documentation is provided or evidence of procedural error can be provided. Students have a maximum of seven (7) business days (beginning from the date the Vice Provost’s decision was communicated), to appeal a decision. Appeals should be addressed to: Dr. Tonjanita Johnson, Deputy to the President, c/o Shaneen Washington at firstname.lastname@example.org. Such appeals should include the original request as well as the new documentation and/or evidence of procedural error.