Bursar/Student Accounts > Student Financial Responsibility
Student Financial Responsibility
Statement of Student Responsibility
Your education is important, and represents a big investment of both time and money. Please take the time to become familiar with the University's polices regarding your student financial account, and your responsibility under those polices.
There is a wealth of information provided to you through the Bursar's webpage at www.stonybrook.edu/bursar, and on your SOLAR account. It is important to review your SOLAR account regularly, as our office and many other campus departments use this system as the primary method of communicating with students.
You - the student - are our customer.
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education, including Stony Brook University.
In accordance with this law, many student academic and financial records with the University are protected information, and can be communicated only to the student.
All billing statements and notices are sent directly to the student, even if another person may be paying the student's bills. The University may not discuss specific aspects of a student's account without written authorization from the student.
This means that it is important that you understand the University financial policies, and communicate them to anyone who informally share the responsibility of reviewing and/or paying your bill.
Each semester, you as the student, are required to acknowledge your acceptance of the Stony Brook University Student Financial Responsibility Policy. You will not be able to add semester courses before this policy is accepted. The text of the policy is included below. Instructions for accepting the policy on SOLAR are available here.
Stony Brook University Student Financial Responsibility Policy
All Students, whether new, visiting, returning or continuing are responsible for reviewing, understanding, and abiding by the University's regulations, procedures, requirements, and deadlines as described in all official University publications. These publications include, but are not limited to, the Undergraduate Bulletin (and supplement), Summer Session Catalog, SPD Bulletin, Graduate Bulletin, Health Sciences Bulletin, Student Handbook, and Academic Calendars.
Students are also responsible for:
- Reviewing their bill for accuracy, (including verification of the tuition rate charged);
- Registering for classes;
- Knowing the classes they are registered for;
- Paying billing statements in a timely fashion; and
- Understanding and following the correct procedures to withdraw from classes.
Charges, Payment of Tuition and Fees
- All tuition, fees, charges, and University expenses are due at the beginning of each academic term. Failure to pay the semester balance in full, and/or enroll in an installment payment plan, can result in late payment fees of up to $50 a month being assessed to your balance.
- In accordance with State University of New York (SUNY) policy, the University reserves the right to withhold future services, including further registration and release of official academic records, for any student with an outstanding balance to the University or its related divisions.
- In the event that financial aid is reduced or cancelled, or in the event that the student has not met the specified requirements for receiving such aid, the student will become responsible for the full balance of the outstanding charges.
- Failure to pay the semester balance in full by the final day of the semester as indicated on the term academic calendar can result in the referral of the remaining balance to a private collection agency and/or the New York State Attorney General's Office to recover the amount you owe plus interest, collection fees and other costs.
Health Insurance, Charge and Waiver
- All full time matriculated students, as well as students enrolled in medical, dental and other HSC professional programs, are automatically billed for the University Health Insurance Plan. Students with alternative coverage can apply for a waiver of this fee on SOLAR by the appropriate semester deadline, generally within the first two weeks of classes.
- Students who fail to waive the University Health Insurance by the appropriate semester deadline will be enrolled in the plan for the remainder of the semester. Late waivers are not accepted.
- Certain health insurance waivers are selected for audit each semester; additional information to document proof of insurance may be requested of the student. Failure to provide acceptable proof of insurance to the Student Health Insurance Office by the stated audit deadline will result in the enrollment of the student in the plan, and student responsibility for the Student Health Insurance fee that is charged.
Withdrawals/Cancellations and Tuition Liability
- It is the student's responsibility to cancel their registration by dropping all courses, via SOLAR, before classes begin if they do not wish to attend, or if proper financial arrangements cannot be made. Enrollment will not be automatically cancelled for failure to pay your semester bill.
- During Winter sessions, Stony Brook University may de-register students who have not paid their Winter session balance in full.
- If you decide not to attend Stony Brook University, it is your obligation to properly withdraw through the appropriate office. Nonattendance of classes does not classify as an official withdrawal, and does not relieve the student of his or her financial obligation or entitle the student to a refund. Up until the first day of the semester, undergraduate students can cancel their enrollment by dropping all courses on SOLAR. Beginning the first day of the Fall/Spring semester, undergraduate students can withdraw through the Registrar's Office. Graduate, SPD, HSC and professional students should contact their department for specific withdrawal instructions.
- Withdrawal from the University after the start of the semester may subject the student to tuition and fee liability in accordance with the Tuition Liability Schedule. The Schedule is published on the semester academic calendar. Students are encouraged to discuss the financial implications of their withdrawal with the Office of Student Accounts and Financial Aid and Scholarship Services before making the decision to withdraw.
- A student who is dismissed for academic or disciplinary reasons prior to the end of an academic term shall be liable for tuition and fees due for the term according to the Tuition Liability Schedule.
- A student who is deregistered by the University prior to the end of an academic term because of failure to comply to Public Health Law 2165 (proof of MMR immunizations) shall be liable for tuition and fees due for the term according to the Tuition & Fee Refund Schedule.
Accepting the Student Financial Responsibility on SOLAR
Each semester, you as the student, are required to acknowledge your acceptance of the Stony Brook University Student Financial Responsibility Policy. You will not be able to add semester courses before this policy is accepted.
A hold will appear on your account each term until you acknowledge the policy. This hold will appear before the beginning of the registration period for each term. In order to review and accept the policy, you should first click the hold to view the hold details.
You will then be able to click the link to view the Financial Responsibility Policy.
Please take the time to read the policy completely. We have worked to keep the policy as brief as possible. It should only take you about 2 minutes to read in its entirety.
Once you have read the policy, you can then click the box at the bottom of the page to indicate your acceptance, and save the panel.
Your hold will be automatically removed, and you will now be able to add classes.
*Please note that you may still be unable to register for classes in you have any additional holds on your account, or if your registration appointment has not yet started.