Bursar/Student Accounts > University Billing and Payment Policy
University Billing and Payment Policy
|Liability Period||Tuition Liability||Tuition Refund||Fees Liability|
|On or before 02/01/15||0%||100%||0%|
|02/02/15 to 02/08/15||30%||70%||100%|
|02/09/15 to 02/15/15||50%||50%||100%|
|02/16/15 to 02/22/15||70%||30%||100%|
|On or after 02/23/15||100%||0%||100%|
You, the student, are responsible for knowing that you are registered for classes, what classes you are registered for, paying your billing statements in a timely fashion, and understanding and following the correct procedures to withdraw from classes.
Credit card and check payments can be made through your Solar account. Mailed payments must be made payable to Stony Brook University, and sent to PO BOX 619, Stony Brook, NY 11790-0619. All checks, with the exception of business and international checks, received in the Bursar's Office will be negotiated through Remote Deposit. This process will clear checks within 24 to 48 hours. Any payment that fails to clear is subject to a $20.00 handling fee and may be subject to a $50.00 late payment fee. All payments should include your Stony Brook University ID number for prompt and proper credit to your account.
* We reserve the right to refuse any tender if in our sole opinion acceptance would be disruptive to business operations. *
When are the bills being generated?
Billing information is available in Solar to all registered students beginning July 15th for the fall semesters and December 15th for the spring semesters. Subsequent statements are available on the 15th of each month until the student’s account balance is zero. Late fees up to $50.00 per month are assessed on any unpaid balances.
How often will I receive notification of my balance?
Students with outstanding balances will receive multiple billing notifications throughout each semester. Information listed in Solar will include the amount due in full by the next due date. Any unpaid charges from the previous notification will be brought forward and additional charges, payments, and credits will be shown.
If a student does not see his/her billing information on Solar, it is the student's responsibility to contact Student Accounts Office for an explanation and pay the full balance due by the next due date.
The billing information in Solar will contain and subtract any authorized anticipated aid in the calculation of the amount due. These include Pell grants, Stafford loans, TAP and tuition awards. Students must have authorized anticipated aid in order to properly defer payment. Anticipated Aid Awards are entered on the student's account only after the financial aid award process has been completed by the student, the Office of Student Financial Aid Services, and the appropriate agency (e.g, the New York State Higher Education Services Corporation.)
Without authorized anticipated aid, students are expected to pay charges up front and wait for reimbursement when the aid, waiver or scholarship funds are actually received. Students should apply early for any financial aid they expect to use to pay their university bill. Students are encouraged to join our Time Option Payment Plan as they wait for their financial aid to be finalized.
All TAP Awards must be certified in accordance to the requirements and guidelines of New York State Education Department before disbursement. Anticipated aid and subsequent financial aid disbursements may be subject to change throughout, and even after, the semester. These revisions to your Pell grants, Stafford loans, TAP and/or external awards may occur because of a re-evaluation of your financial aid eligibility according to incompleteness of your data file as determined by Office of Student Financial Aid Services.
Students can always check their student account status and financial aid eligibility by using the SOLAR system.
What happens if I do not pay the full amount due by the due date? Will I be charged a late fee?
Failure to pay the amount due by the due date will result in an automatic assessment of the incremental late payment fee of $50.00. Incremental late payment fees, up to $200.00 per semester, will be assessed on all accounts not completely paid by the due dates indicated on each successive account statement.
Do you have any payment plans?
Stony Brook University offers Time Option Payment Plan (TOPP) which allows for the budgeting of tuition and fees on a monthly basis. There is a non-refundable application fee to help defray the administrative expenses of the program. Enrollment for the TOPP Program is completed through SOLAR under "Campus Financial Services". Please see the TOPP page for detailed information regarding the program and enrollment deadlines. More information about TOPP >
What are the University's Financial Aid procedures?
Students receiving aid from the Federal Pell Grant, Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Stafford Loan (subsidized or unsubsidized), Educational Opportunity Program (EOP), or the Tuition Assistance Program (TAP) will have anticipated aid amounts on their account equal to the amount of the current semester financial aid award.
Anticipated Aid Awards are entered in the student's account only after the financial aid award process has been completed by the student, the Office of Student Financial Aid Services and the appropriate agency (e.g., the NY State Higher Education Services Corporation).
Important Financial Aid Award Information: If you had anticipated financial aid awards previously listed on your student account that have not been disbursed at this time, these awards may have "expired" from your student account. While these awards have not been cancelled by the Office of Student Financial Aid Services, they are no longer taken into consideration against your University charges. Only when all requested information has been received, verified, and processed by the Office of Student Financial Aid Services will they then be disbursed and credited to your University account. Your balance is currently due in full, and late fees will be charged if your account is still outstanding by the due date. If you pay your account and your award is disbursed, any resulting excess money will be refunded within 14 days.
Only tuition, fees, required student health insurance, and campus room and board charges (not charges for graduate apartments) may be deferred with approved anticipated aid. If the current bill does not reflect anticipated financial aid, the student must pay the amount due by the date indicated. If financial aid is received after the bill is paid, the student will be eligible for a refund. Failure to apply for financial aid does not relieve the student from the obligation to meet all payment deadlines.
What are the consequences of having an unpaid balance? What if my balance is unpaid after the initial payment due date?
Besides incurring late fees, students with an outstanding balance on their account are not eligible to register at the University or participate in room selection. No student may receive a degree, certificate of completion or transcript until all charges due to the university or any of its related divisions are paid in full. Delinquent accounts may be transferred to private collection agencies and/or the New York State Attorney General's Office for collection, and are subject to additional interest and/or collection charges.
Important Note for Petitions to Late Add (applicable to all students)
Students having approved petitions to "late add" or "retroactive add" are required to immediately pay in full all prior outstanding balances due to the University (including library and parking fines).
Payment for the new course(s) being added will be due in full upon the petition being processed. The University's policy on late fees and student account holds remains applicable to Petitions.
Authority: 8 NYCRR §302 (Tuition and fees at State-operated units of State University).