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FY 2016-2017 Lapsing Funds Calendar

**Printable Calendar**

 

*Please contact Procurement Commodities at 632-6057 and Procurement Services 632-9849 with any questions.

**Please note that your VP coordinator may share earlier dates, which you will be required to adhere to. 

Cutoff Date for FY 2016-2017 Transactions for State Fund (1R) ONLY Cutoff Date for FY 2016-2017 Transactions for IFR, DIFR, HIFR, VIFR Funds Item
17-April 17-April

Last day to submit all requisitions regardless of $ amount with a lead time requirement between 30 and 45 days and an expected delivery date no later than July 5, 2017. All services must be completed by June 30, 2017.

1-May 1-May Last day to submit all requisitions, between $5K and $50K, with an expected delivery no later than July 5, 2017. All services must be completed by June 30, 2017.
19-May 19-May Letters sent by Purchasing to vendors notifying them of the cutoff dates.
31-May 31-May Last day to submit ALL requistions to Procurement for all items under $5K with an expected delivery date no later than July 5, 2017. All services must be completed by June 30, 2017. No exceptions.
31-May 31-May Last day for VP rollovers to be identifed.
6-June 6-June Last day for Human Resource Services to submit salary refunds (must be received from OSC by July 17).
30-June 30-June Last Business Day of the fiscal year.
7-July 7-July For State and IFR accounts, last day for receipt of items to be paid against fiscal year 16/17 funds.
7-July 21-July
  • Last day to submit all invoices to Procurement for processing.
  • Begin cancellation of all non-contract encumbrances.
14-July 28-July

Last day to request an increase to contract encumbrances (AC340 transactions).

21-July 18-August

Last day for contract payment.

28-July 31-August
  • Cancellation of Service contract encumbrances.
  • Last day for all lapsed procurement activity.
4-August 6-September
  • Last day for departments to submit budget transfers.
  • Last day for departments to submit journal transfers.
  • Last day for departments other than Accounting to process journal transfers and budget transfers.

 
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