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FY 2012-2013 Lapsing Funds Calendar
UPDATED FIINAL CUTOFF DATES

Please contact Procurement Commodities at 632-6046 and Procurement Services 632-9065 with any questions.

Cutoff Date for FY 2012-2013 Transactions
Day of the Week
Item
19-April Friday Last day to submit all NYS P-contract items regardless of $ amount with a lead time requirement between 30 and 45 days and an expected delivery date no later than July 5, 2013, all services must be completed by June 28, 2013.
3-May Friday
Last day to submit all items between $5K to $50K  with an expected delivery date no later than July 5,  2013,  all services must be completed by June 28, 2013.
22-May Wednesday
Last day for Human Resource Services to submit salary refunds [must be received from OSC by July 18]
31-May Friday
 Last day to submit ALL requisitions to Procurement for all items under $5K with an expected delivery date no later than July 5,  2013, all services must be completed by June 28, 2013.  No exceptions.  
31-May Friday
Last day for VP rollovers to be identified.
31-May Friday
Letters sent to departments and vendors notifying them of the cutoff dates.
28-Jun Friday Last Business Day of the fiscal year.
5-Jul Friday
For State and IFR accounts, last day for receipt of items to be paid against fiscal year 12/13 funds. 
19-Jul Friday Last day to submit all invoices to Procurement for processing.
Cancellation of all non-contract encumbrances.
26-Jul Friday Last day to request an increase to contract encumbrances (AC340 transactions).
2- Aug Friday Last day for contract payment (State & IFR)

9-Aug

 Friday => Cancellation of Service contract encumbrances.
=> Last day for all lapsed procurement activity (State).

16-Aug

 

 Friday

=> Last day for departments to submit budget transfers.
=> Last day for departments to submit journal transfers.
=> Last day for departments other than Accounting to process journal transfers and budget transfers.

 

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