Stony Brook University Logo and Search Bar http://adam.cc.sunysb.edu:8765/
Title Bar
lg bullet Financial Information

lg bullet Policies/Guidelines

lg bullet Budget Development

lg bullet Budget Management

lg bullet For Help

lg bullet Lapsing Funds

lg bullet Budget Issues

lg bullet Budget Feedback

lg bullet Contact Us

lg bullet Budget Office Home

FY 2012-2013 Lapsing Funds Calendar
UPDATED FIINAL CUTOFF DATES

Please contact Procurement Commodities at 632-6046 and Procurement Services 632-9065 with any questions.

Cutoff Date for FY 2012-2013 Transactions
Day of the Week
Item
19-April Friday Last day to submit all NYS P-contract items regardless of $ amount with a lead time requirement between 30 and 45 days and an expected delivery date no later than July 5, 2013, all services must be completed by June 28, 2013.
3-May Friday
Last day to submit all items between $5K to $50K  with an expected delivery date no later than July 5,  2013,  all services must be completed by June 28, 2013.
22-May Wednesday
Last day for Human Resource Services to submit salary refunds [must be received from OSC by July 18]
31-May Friday
 Last day to submit ALL requisitions to Procurement for all items under $5K with an expected delivery date no later than July 5,  2013, all services must be completed by June 28, 2013.  No exceptions.  
31-May Friday
Last day for VP rollovers to be identified.
31-May Friday
Letters sent to departments and vendors notifying them of the cutoff dates.
28-Jun Friday Last Business Day of the fiscal year.
5-Jul Friday
For State and IFR accounts, last day for receipt of items to be paid against fiscal year 12/13 funds. 
12-Jul Friday Last day to submit all invoices to Procurement for processing.
Cancellation of all non-contract encumbrances.
19-Jul Friday Last day to request an increase to contract encumbrances (AC340 transactions).
26- Jul Friday Last day for contract payment (State & IFR)

2-Aug

Friday => Cancellation of Service contract encumbrances.
=> Last day for all lapsed procurement activity (State).

9-Aug

 

Friday

=> Last day for departments to submit budget transfers.

=> Last day for departments to submit journal transfers.
=> Last day for departments other than Accounting to process journal transfers and budget transfers.

 


SB Home | Budget Office Home

DLPN Commercial updated