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FY 2011-2012 Lapsing Funds Calendar
FINAL CUTOFF DATES

Please contact Procurement Commodities at 632-6046 and Procurement Services 632-9065 with any questions.

Cutoff Date for FY 2011-2012 Transactions
Day of the Week
Item
11-May Friday Last day to submit all items between $5K to $50K  with an expected delivery date no later than July 13, 2012,  all services must be completed by June 29, 2012.
23-May Wednesday Last day for Human Resource Services to submit salary refunds [must be received from OSC by July 18]
25-May Friday Last day for VP rollovers to be identified.
1-Jun Friday Letters sent to vendors notifying them of the cutoff dates.
8-Jun Friday Last day to submit ALL requisitions to Procurement for all items up to $5K with an expected delivery date no later than July 13, 2012, all services must be completed by June 29, 2012. No exceptions.
15-Jun Friday

Last day to submit ALL requisitions to Procurement for all items up to $2,500.00 with an expected delivery date no later than July 13, 2012. No exceptions.

29-Jun Friday Last Business Day of the fiscal year.
13-Jul Friday For State and IFR accounts, last day for receipt of items to be paid against fiscal year 11/12 funds.
20-Jul Friday Last day to submit all invoices to Procurement for processing.
Cancellation of all non-contract encumbrances.
20-Jul Friday Last day to request an increase to contract encumbrances (AC340 transactions).
27-Jul Friday Last day for contract payment (State & IFR)

3-Aug

Friday => Cancellation of Service contract encumbrances.
=> Last day for all lapsed procurement activity (State & IFR funds).

10-Aug

 

Friday

=> Last day for departments to submit budget transfers.

=> Last day for departments to submit journal transfers.
=> Last day for departments other than Accounting to process journal transfers and budget transfers.

 


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