Types of Appeals
Special exception to a University general education requirement
Examples of special exceptions considered by the Assistant Provost include:
- Substitute a DEC category/course
- Accept an independent study course towards a general education requirement
- Accept a substitution of JRN 101 as a DEC G course, or JRN 103 as a DEC B course
- Allow more than 6 graduate credits to count towards the undergraduate degree
- Graduate under a pre-existing curriculum
To make such a request, submit a typed, well-written statement (either as e-mail text or an attachment) noting the specific request and reason for the request. Also include any relevant documentation, which should be scanned and submitted as attachments to your e-mail. For certain requests, support from a Stony Brook University faculty member is required. Note that a letter of support from a faculty or professional staff member does not assure approval of any request for an exception to University policies, procedures, or deadlines.
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Conditional reinstatement from dismissal
To make a request for conditional reinstatement from dismissal, you must present convincing evidence that is appropriate for you to continue your studies at Stony Brook and that you will be able to graduate in a reasonable period of time.
If you were dismissed, but your most recent academic standing was conditional reinstatement from suspension, you are not eligible to apply for conditional reinstatement from dismissal until 5 years after your dismissal. After a 5-year absence, you may become eligible to request academic renewal, along with the conditional reinstatement request. For more information on academic renewal, please read the last paragraph on this page.
Approvals for conditional reinstatement from dismissal are reviewed every semester and often come with specific expectations for future performance, including a 2.5 semester GPA, credit limits on enrollment, and/or specific courses/major areas of study that are permitted. If you are conditionally reinstated, you will be assigned an academic advisor and are expected to follow-up regularly with your assigned advisor until you earn a 2.0 cumulative GPA and are once again in good academic standing.
Include the following information in your request for conditional reinstatement:
- Typed, well-written letter: Identify past obstacles to your academic progress, how these obstacles have been resolved, and reasonable evidence for strong future performance. Include specific strategies to improve your academic performance, such as how you will ensure you have adequate study time, how you will maintain sustained focus, and how you will utilize campus resources to improve your grade point average. Provide evidence of academic progress and IMMINENT promise of earning your degree.
One way to organize your letter is to address the following:
- The Past: Explain how you got into academic difficulty to begin with, what circumstances caused you to struggle academically.
- The Present: Describe what you been doing since your dismissal, or in your most recent semester if the dismissal just occurred: taking courses, working, healing, etc.
- The Future: Present an academic plan. An academic plan may clarify a potential major or change of major, outline a specific course load for a given semester(s) or project a graduation date. Submitting an academic plan can help the University to understand that you are serious about completing your degree and that you have put a reasonable amount of thought into how you are planning to do so.
- Academic documentation; i.e. copies of transcripts or explanatory letters from academic departments or instructors
- Medical documentation; i.e. a doctor’s note, hospital records, letter from a mental health counselor/therapist on letterhead
- Legal documentation; i.e. accident report, legal summons, court documentation, obituary or death notice, police report
- Financial documentation; i.e. student loan or financial aid information, pay stubs, documentation of financial hardship
- Letters of support; i.e. from employers or instructors
Note: Original documents are not required. Legible, unmodified photocopies are acceptable. All documentation will be kept confidential.
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CASA petition appeals
To appeal a decision of the Committee on Academic Standing and Appeals, submit a typed, well-written statement (either as e-mail text or an attachment) that provides new information. Also include any relevant documentation or new evidence, which should be scanned and submitted as attachments to your e-mail. Appeal requests must be submitted within seven (7) business days of the communication of the CASA decision to Dr. Richard Gatteau, Assistant Provost, at Academic_Appeals@stonybrook.edu.
A CASA petition appeal that is denied by the Assistant Provost may be appealed to the Vice Provost for Undergraduate Education only when new documentation or evidence is provided. Appeal requests should include the original request as well as the new documentation, and must be submitted within seven (7) business days of the communication of the Assistant Provost’s decision. Appeals should be addressed to: Dr. Charles Robbins, Vice Provost for Undergraduate Education, c/o Nadine Greenstein at Nadine.firstname.lastname@example.org.
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Academic judiciary appeals
To appeal a decision of the Academic Judiciary, submit a typed, well-written statement (either as e-mail text or an attachment) that provides new documentation and/or evidence of procedural error in the hearing. Such relevant documentation or evidence should be scanned and submitted as attachments to your e-mail. Appeal requests must be submitted within seven (7) business days of the communication of the Academic Judiciary decision to Dr. Richard Gatteau, Assistant Provost, at Academic_Appeals@stonybrook.edu. For more information, visit the Academic Integrity website, here.
An Academic Judiciary appeal that is denied by the Assistant Provost may be appealed only when new documentation or evidence of procedural error is provided. Appeal requests should include the original request as well as the new documentation and/or evidence of procedural error, and must be submitted within seven (7) business days of the communication of the Assistant Provost’s decision. Appeals should be addressed to: Dr. Charles Robbins, Vice Provost for Undergraduate Education, c/o Nadine Greenstein at email@example.com.